Privacy Policy

By using the website www.assetperformanceawards.eu, by using the Asset Performance 4.0 app, by registering for the Asset Performance Awards or Asset Performance 4.0 conference or by subscribing to the Asset Performance newsletter you pass on information that allows you to identify yourself as a person. This only happens when using these services, or if you give or have given permission for this to us or to third parties collaborating with us.

Your personal data will be processed in accordance with the provisions of the General Data Protection Regulation or ‘GDPR’.

 This privacy policy applies to the services of BEMAS – Belgian Maintenance Association vzw-asbl, as organiser of the Asset Performance Awards and the Asset Performance 4.0 conference. We are not responsible for the privacy policy of the partner organisations, other sites and sources that are connected to this website and the Asset Performance 4.0 conference, but we refer to it so that you can find the necessary information.

By using the website www.assetperformance.eu , by using the Asset Performance 4.0 app, by registering for the Asset Performance Awards or the Asset Performance 4.0 conference or by subscribing to the Asset Performance newsletter you accept this privacy policy.

Regarding the stored personal data, you always have the right to:

· request and to look into the data,

· to change (or have changed) the data,

· to deleted (or have deleted) the data.

This can be done for one or more entries in the different databases of BEMAS – Belgian Maintenance Association vzw-asbl, as organiser of the Asset Performance Awards and the Asset Performance 4.0 conference.

You can also ask to be removed from all databases of BEMAS – Belgian Maintenance Association vzw-asbl, as organiser of the Asset Performance Awards and the Asset Performance 4.0 conference.  You will then be ‘forgotten’ and not contacted in any way by BEMAS – Belgian Maintenance Association vzw-asbl, as organiser of the Asset Performance 4.0 conference.

If you make changes or delete data yourself, this is immediately effective. If you submit an application for changes, this will happen as soon as possible and at least within 30 days .

 If you want to be removed from a database of one (or more) of the partner organisations connected to the Asset Performance Awards and Asset Performance 4.0 conference, you will need to address the organisation(s) in question directly and apply the procedures stated in their respective privacy policy.

How do you claim your rights?

This can be done by clicking on a link at the bottom of the newsletter or emails or by simply sending an email to info@assetperformance.eu stating your request. 

Always mention: 

· First and last name of the person you wish to delete or change;

· E-mail address of the person you wish to delete or change;

· What changes you want to make or that you want the person to be deleted.

This is how we process your data

The data controller is:

· BEMAS – Belgian Maintenance Association vzw-asbl (not-for profit organisation and organiser of the Asset Performance Awards and Asset Performance 4.0 conference)

Bd. A. Reyers 80 – BE-1030 Brussels – BELGIUM

Phone: +32 2 706 85 41

e-mail address: info@Asset Performance.org and info@bemas.org
Check the privacy policy of BEMAS…

Your personal data will be processed by the following data processors:

· BEMAS – Belgian Maintenance Association vzw-asbl (not-for profit organisation and organiser of the Asset Performance Awards and Asset Performance 4.0 conference)

Bd. A. Reyers 80 – BE-1030 Brussels – BELGIUM

Phone: +32 2 706 85 41

e-mail address: info@assetperformance.eu and info@bemas.org
Check the privacy policy of BEMAS…

· Easyfairs Group (event organizer of Maintenance 2020 where the Asset Performance Awards take place)

Rue Saint-Lambert 135
1200 Brussels
Belgium
T +32 (0)2 740 10 70
contactus@easyfairs.com

Check the privacy policy of Easyfairs.

Al the above mentioned data processors process and store your data in a protected manner. They can use third party data processors to do so. All organisations are active in advancing the knowledge and insights in maintenance, reliability and asset management for the benefit of society and therefore have an legitimate purpose to inform practitioners that are professionally active in these fields about their initiatives.

For entering as a participant in the Asset Performance Awards, the data processor SurveyMonkey is used. By entering into the Asset Performance Awards, you agree to the conditions of SurveyMonkey and the privacy policy of SurveyMonkey. Here too, your personal data is processed and stored in a protected manner.

For the sending emails concerning the practical organisation of the conference and the participant registration, the data processor Cvent is based in the USA . By subscribing to our newsletter you agree to the conditions of Cvent and the privacy policy of Cvent . Here too, your personal data is processed and stored in a protected manner.

For the sending of e-newsletters and invitation mails, the data processor Mailchimp is based in the USA. By subscribing to our newsletter you agree to the conditions of Mailchimp and privacy policy of Mailchimp. Here too, your personal data is processed and stored in a protected manner.

For creating invoices for attending the conference, the data processor Exact is based in the Netherlands. By registering for the Asset Performance 4.0 conference you agree to the conditions of Exact and the privacy policy of Exact . Here too, your personal data is processed and stored in a protected manner.

For use analysis of our website, we enable Google Analytics. Anonymous information about the use of our website is collected for this purpose. This information is not passed on to Google and is not used for marketing and advertising purposes.

Which data is collected?

Only those personal data are collected that are necessary to meet a certain part of our service or to send you information.

That can be:

· first name and name

· professional e-mail address

· job title

· work address

· work phone number

· VAT number of the company

· invoicing address

Some information is required in forms (usually marked with a *), this information is required to provide you with the desired service.

Other information – not marked with * – can be useful, but is not absolutely necessary. You choose whether you enter data here.

No marketing profiles are created based on automatic analytics or cookies placed (see below).

Why are your personal details stored?

Your personal data are used for a specific purpose (and only for that purpose) with the following legal grounds:

· Contact form: to meet your question, to give an answer (to execute assignment). 

· Subscription to newsletter(s): to occasionally send you a newsletter with offers or information that may interest you (permission of the person involved) This newsletter will only be sent if there is interesting information for you, which can be news from the coffee world, tips about put and buy coffee and price promotions. 

· Registration form: to be able to process your registration for the Asset Performance Awards and the Asset Performance 4.0 conference, to deliver the desired products and to be able to show you other services and initiatives that might interest you (commission and legitimate interest) 

· Information request: to send you the information required (execute assignment) 

An exception to this can only be made with your explicit permission.

How long will your data be stored?

Personal data is stored for as long as is necessary to provide you with the service that you yourself activated or for which you gave permission. Your personal data is kept up to 5 years after the last use.

Transfer to third parties

By registering for the Asset Performance Awards and Asset Performance 4.0 conference, you give permission to the organisers to publish your name, the name of your employer and your job title in a publicly accessible attendance list made available in different forms (digital, online, printed).

Any other personal data will not be passed on to third parties unless you explicitly consented to do so. We only use services that process personal data if we have a processing agreement with them, if they are necessary for our services and information provision and if they can guarantee the secure storage of personal data with guarantee for your privacy.

Your personal data will only be passed on if this is necessary for the purpose for which you gave your consent and provided the personal information, or if this is legally required and permitted (for example in the context of a legal investigation).

Among other, a third party is engaged for:

· providing IT infrastructure (including accounting software, CRM software …);

· the provision (and distribution) of newsletters and invitations.

If you give your explicit permission for this, your personal contact data will be shared with third parties , for example: the media partners or the companies you visit at the exhibition and have scanned your badge. You have the right to revoke this consent at any time, without this affecting the lawfulness of the processing for its cancellation.

We do not provide personal data to parties located outside the EU, except Mailchimp and Google. 

Minors

We have absolutely no intention to collect data about website visitors who are underage, even if they have permission from parents or guardians. However, we can not check whether a visitor is a minor. Therefore, make sure that you are involved in the online activities of your underage children to prevent their data from being processed by us or our partners.

Data security

The computers and internet connections on which your personal data is stored and transported are protected against hacking, installing malware and other improper use. The computers and the network can only be logged in with a username and password.

Anyone who can view or know your personal data on behalf of the data processors mentioned above is bound to confidentiality of that information.

A backup is made of the personal data in order to be able to recover it in the event of physical or technical incidents.

All employees of the data processors mentioned above have been informed about the importance of the protection of personal data and privacy.

Automatic storage of non-personal data

During a visit to this website, data is automatically stored about the use of the website . These are only non-personal and anonymous data (for example, your IP address is not tracked). We analyse this information with Google Analytics (read the privacy policy of Google and Google Analytics for more information) to improve our website, however no personal information is kept or transmitted to Google and to other third parties.

Cookies

This website uses functional and analytical cookies. This happens anonymously. In short: functional cookies make the website work better, analytical cookies tell something about how the website is used.

This website for the Asset Performance Awards is hosted by WordPress. Read the privacy policy of WordPress as a data processor.

Cvent, and the data processors mentioned above that use the Cvent Applications (website and apps) to organize and manage the Asset Performance 4.0 conference, and therefore collect several types of information from and about End-Users, including Personal Information that identifies an End-User as an individual, and Other Information that does not reveal a person’s identity. Read more about the cookie policy in the privacy policy of Cvent, the data processor for the Asset Performance 4.0 conference website and apps.

You can turn cookies off and on in your browser settings and also clear them.

Facebook, Twitter and other social media

On this site are share buttons for social media networks. The code behind these buttons places – when used – a cookie on your computer. The privacy rules of the social networks apply here. We have no influence or responsibility for what these networks do with your personal data. We also have no control over how other users of social media use your information after you have shared something that is on our website.

Changes

This Privacy Statement may change. We adapt the rules and conditions to protect your privacy as well as possible and to deal with your personal details in a transparent manner. So please revisit this page regularly. The latest update dates from May 12th 2020.

When something does go wrong …

We handle your personal data as carefully as possible and keep it secure. In the unlikely event that something does go wrong, we will inform you as soon as possible and do everything possible to limit the damage that might arise.

The intentional or unintentional release of your personal data and information due to for instance, but not limited to, data theft, data leaks or mailing mistakes, can not give rise to any form of indemnification or damage claims to the data controller nor the data processors mentioned above.

Complaints

If you still might have complaints about our use of your personal data despite our precautionary measures, please contact info@assetperformance.eu or info@bemas.org and we will find a solution.

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